Sustainable Procurement Policy (2025-2030)

SUSTAINABLE PROCUREMENT POLICY (2025-2030)

Prepared by: Head of the Planning and Finance Department
Implementation period: 2025-2030
Scope: All structural divisions of Karshi State University

This policy aims to embed economic efficiency, environmental responsibility, and social sustainability principles into the procurement operations of Karshi State University. It has been developed in alignment with Article 111 of the Law on Public Procurement, the regulation governing public procurement procedures, the green economy agenda, ESG principles, the ISO 20400 Sustainable Procurement approach, and the United Nations Sustainable Development Goals.

PURPOSE AND OBJECTIVES

The policy is designed to reduce environmental impact in procurement, increase the share of energy-efficient products, work with socially responsible suppliers, ensure transparency in purchasing processes, and introduce a Life Cycle Cost (LCC) approach.

Sustainable procurement is implemented through the public e-procurement system in order to optimize costs, reduce negative environmental impact, create social value, expand the share of eco-friendly and energy-efficient products, support local producers and socially responsible suppliers, reduce corruption risks, and improve transparency.

The policy applies to the following areas: capital investments, infrastructure projects, public-private partnership projects, international and national grants, investments involving international financial institutions, technology and energy modernization projects, and projects supported by international financing.

Environmental principles include requirements related to energy-efficient products, eco-certified products, waste reduction, the use of recyclable materials, lower carbon emissions, and efficient use of water resources. Social principles include respect for labor rights and the provision of safe working conditions. Governance principles include transparent tender procedures, anti-corruption mechanisms, and accountability.

This policy applies to the following procurement categories: goods procurement, services procurement, construction and infrastructure projects, IT equipment, laboratory equipment, and office supplies.

Procurement criteria place importance on energy efficiency, ecological certifications (ISO, EcoLabel, etc.), the use of green technologies and digital solutions, recyclable or low-waste materials, and the supplier's ESG performance indicators.

The following criteria are applied in the tender process:

Work with suppliers takes into account contracts containing sustainability requirements, supplier evaluation and ranking, and incentives for local and small businesses. A supplier sustainability rating system will be introduced.

Monitoring and reporting will include annual KPIs and indicators, ESG reporting, and corrective action plans based on reporting gaps.

Sustainable procurement performance will be assessed through the following indicators:

Note: Monitoring is carried out once a year.

Through this policy, the University seeks to achieve key environmental sustainability targets by 2030.

Governance and responsibility: The Planning and Finance Department implements the policy and conducts monitoring. The Procurement Commission supervises the criteria and tender processes. Internal audit manages the compliance and effectiveness assessment system. Risks and risk management include financial and market risks, supply-chain disruptions, and adaptation to regulatory changes.

Final provisions: This policy enters into force in 2025 and remains valid until 2030. Where necessary, it will be reviewed and updated by the Planning and Finance Department.